October 6-7, 2022
Chicago, IL

Exhibitor Resource Center


The Aerospace IT Showcase will take place in the Paris Ballroom.

Exhibitors may set up their tables during the following times:

Wednesday, October 5 from 4 pm – 6 pm

Thursday, October 6 from 7 am – 8 am.

Tabletops must be cleared by 3 pm on Friday, October 8

Schedule of Events

Please refer to the event agenda for full details. 

Showcase Guidelines

Exhibitor tables are 6’ x 2’; You will be provided with a covered table, 2 chairs, and a tent card with your company name. 

Please Follow the Guidelines below:

  • 1-2 roll-up type banners are permitted behind your table. (Not to exceed 24 inches/.6m each or 48 inches/1.2m total.
  • All signage, monitors, literature stands, table skirts, and materials must fit on your table.
  • Please download the Display Rules for further clarification.


To ensure that your packages are received and delivered in an efficient manner, please follow the below instructions when preparing your packages.

If boxes are delivered for a registered guest or group of the Hotel, the boxes will be subject to a handling fee. This is a one-time fee for all transportation within the Hotel. Fees are as follows:

  • 0-25 lbs. - $10.00 per box
  • 25-55 lbs. - $25.00 per box
  • 55-100 lbs. and cases - $50.00 per box
  • 100 lbs.+ and pallets - $100.00 per box/pallet

Please plan for materials to arrive within 48 hours of event setup. All materials should be clearly labelled. Please address packages in the following format:

Sofitel Chicago Magnificent Mile
20 East Chestnut Chicago, IL 60611
Attention: (Guest’s Name)
Hold for: Aviation Week Aerospace IT
Meeting Room Name: Paris Ballroom

Arrival date:
Sofitel Contact: C/O Christine Morettini
#__box of #__total boxes